2025 Vendor Registration

Shepherds Harvest Sheep & Wool Festival

 

All new vendors will be juried, but we reserve the right to decline previous vendors who may not be in keeping with the intent of the festival.  See our Festival goals here.

In selecting new vendors for the festival, shepherds are the first priority and local producers, fiber artists and unique products will be considered favorable in the jury process. We will only be accepting importers who can demonstrate an authentic and unique aspect of traditional wool craft.

Please be aware – we start boothing and printing the patron booklet during February . . . thus late registrations may not be included in the booklet.

For questions or additional information contact: – vendor@shepherdsharvestfestival.org

REGISTRATION for the 2025 Festival – May 9, 10 & 11th, 2025.

STEP ONE

All Festival registrants must read and agree to the following guidelines:

**All Vendors must have appropriate items/products in line with the mission of the festival.  Final participation by applicants will be reviewed by the vendor committee from the Jury form.**
The Festival reserves the right to order the removal of any vendor, and their merchandise, who violates these guidelines or whose merchandise for sale is not that which was represented by this contract, with no refund or allotment to vendor.  The Festival will not be liable for any monies or damages incurred by exercising this right.
Cancellations

  • 95% refund before March 1, 2025
  • 50% refund before April 1, 2025
  • No refunds after April 1, 2025

Festival Hours

  • Saturday: 9:00 a.m. – 5:00 p.m
  • Sunday: 10:00 a.m. – 4:00 p.m.

Vendor Time Table
All Vendors must check in at the Vendor Information Booth in Building B before setting up. There will be no one allowed to drive into buildings for set up.

  • Set-up: Friday, May 9th, noon – 8:00 p.m and Saturday,May 10th, 6:00 a.m. – 9:00 a.m.
  • Vendor Coffee and Donuts at Houle Hall, Sunday: 8:00 – 10:00 a.m.
  • Tear Down: Sunday: 4:00 p.m – 6:00 p.m.
  • Vendors may not leave prior to the end of the festival; if they do so, they are considered in breach of this agreement and will not be invited back to the festival.
Responsibilities
  • You are responsible for bringing booth furniture – tables (no rentals available), extension cords, chairs, etc.  No animals will be allowed to accompany exhibitors, vendors or the public into the facility. The only animals allowed are certified service dogs.
  • Insurance Coverage and Liability: Neither Shepherd’s Harvest Festival,  Washington County Fairgrounds, nor any officer, director or member thereof will be responsible or liable in case of fire, theft, or damage to any exhibitor’s equipment on the premises. Exhibitors must provide their own insurance coverage to protect themselves, their equipment, and to cover damages that may be inflicted to the building and/or property of Washington County Fairgrounds.
  • Indemnification: The Exhibitor agrees to indemnify, defend, and hold harmless the Shepherd’s Harvest Festival, Washington County Fairgrounds, and their officers, employees, agents and volunteers, from and against any and all damages to property or injuries to or death of any person or persons, including attorneys’ fees; and shall defend, indemnify, save and hold harmless Shepherd’s Harvest Festivalits officers, employees, agents and volunteers, from any and all claims, demands, suits, actions or proceedings of any kind or nature including but not by way of limitation, all civil claims, workers’ compensation claims, and all other claims resulting from or arising out of the intentional or negligent acts, errors or omissions of the Exhibitor, its officers, employees, agents, in any way related to Exhibitors duties and obligations under this Agreement and/or its use of a booth at the Festival. All points not covered herein are subject to the decision of the Shepherd’s Harvest Festival Festival Executive Committee.

STEP TWO

New Vendors

1.  I agree to the guidelines above.

2. Fill out and submit the Jury Application Form .

3. When you get an acceptance email back from the vendor coordinator then: Fill out and submit the Vendor Registration Form (below) and you will pay appropriate registration fees.

4. Upon acceptance be prepared to submit the MN Sales Tax “Certificate of Operator Compliance” Form ST19

All Returning Vendors

1.  I agree to the guidelines above.

2.  Fill out and submit the 2025 Vendor Registration Form complete with registration fees.

2. Upon acceptance be prepared to submit the MN Sales Tax “Certificate of Operator Compliance” Form ST19

3. Every attempt will be made to honor booth location requests for 2025 but no promises or guarantees can be made.  Vendors will be reassigned booth locations if registered by June 30th and requested booth size has not changed.

Registration Form Notes:

Camping Information

If you are a vendor who is interested in camping . . .  sure to check the appropriate boxes on the vendor registration form for the number of nights you plan on staying – this fee is paid directly to Washington County Fairgrounds.

As you finish filling out the registration form for 2025 – you will hit the submit button at the bottom of the page –

. . . you will be then be directed to PayPal for a credit card payment (even if you don’t have a PayPal account).  If you prefer to pay by check, email me at the address below for instructions.

Linda Johnson-Morke